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Privacy Policy

MWeds Privacy Policy

Effective Date: 14 October 2024

MWeds (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information that you provide when you use our website, www.mweds.com (“Website”), and our services. Please read this policy carefully to understand how we handle your personal data.

By using our Website and services, you agree to the terms outlined in this Privacy Policy. If you do not agree, please do not use our Website or services.

1. Information We Collect

We process your personal data under one or more of the following legal bases:

  • Your consent
  • The necessity to perform a contract;
  • Compliance with legal obligations;
  • Our legitimate interests, provided these do not override your rights.

    We collect and process various types of personal data depending on how you interact with MWeds, including:
  • Personal Identification Information: Name, email address, postal address, phone number, and other contact details.
  • Payment Information: Billing address, payment details (such as credit card numbers or bank information) when you purchase our services.
  • Technical Information: IP addresses, browser type, operating system, device information, and usage data gathered through cookies and similar technologies.
  • Communication Data: Emails, chats, and other correspondence you send to us.
  • Service-Related Information: Information you provide in relation to your use of our services, including details related to wedding planning, consultancy services, or other matters pertinent to your requests.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To Provide Services: We process your personal information to deliver the services you request, including consultancy, planning, and communication services.
  • To Process Payments: Your payment information is used to complete transactions for services rendered by MWeds.
  • To Communicate: We use your contact information to send you updates, respond to your inquiries, and provide customer support.
  • For Marketing and Promotions: With your consent, we may send you information about new services, promotions, or events that we believe might be of interest to you. You can opt out of these communications at any time.
  • To Improve Our Services: We analyze data on how users interact with our website and services to enhance user experience and develop new features.
  • To Comply with Legal Obligations: We may use or disclose your information to comply with applicable laws and regulations, such as reporting to authorities or responding to legal claims.

3. How We Share Your Information

MWeds may share your information in the following instances:

  • Service Providers: We may share your information with third-party vendors who provide services on our behalf, such as payment processors, email marketing platforms, and IT service providers. These providers have access to your personal data only to perform their services and are bound by confidentiality agreements.
  • Legal Compliance: We may share your information if required to comply with a legal obligation or to protect the rights, property, or safety of MWeds, our clients, or others.
  • Business Transfers: In the event of a merger, acquisition, or sale of our business assets, personal information may be transferred as part of the transaction.
  • Consent: We may share your personal information with third parties if you provide explicit consent for us to do so.

4. Cookies and Tracking Technologies

MWeds uses cookies and other tracking technologies to enhance your experience on our Website. Cookies are small text files placed on your device to collect standard internet log information and visitor behavior data. You will be presented with a cookie consent banner when you visit our website. You can accept or reject non-essential cookies at any time.

We use cookies to:

  • Improve the functionality of our Website.
  • Analyze website traffic and user interaction.
  • Personalize your experience by remembering your preferences.

You can choose to disable cookies through your browser settings. However, disabling cookies may affect the functionality of our Website.

5. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, including the provision of services and compliance with legal obligations. After the retention period ends, we securely dispose of or anonymize your data.

6. Your Rights

You have the following rights regarding your personal information:

  • Access: You have the right to request access to the personal data we hold about you.
  • Correction: You may request that we correct or update any inaccurate information.
  • Deletion: You have the right to request the deletion of your personal data, subject to legal limitations.
  • Object to Processing: You can object to the processing of your personal information under certain circumstances.
  • Withdraw Consent: If we process your data based on your consent, you may withdraw it at any time.
  • Data Portability: You may request a copy of your data in a structured, machine-readable format.

To exercise any of these rights, please contact us at info@mweds.com.

7. Security of Your Data

MWeds takes the security of your personal data seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, no system is completely secure, and we cannot guarantee the absolute security of your information.

8. International Data Transfers

MWeds operates in Ireland, and your data will be processed in accordance with Irish and EU data protection laws. If we transfer your data outside of the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your privacy rights, such as standard contractual clauses approved by the European Commission.

9. Children’s Privacy

MWeds does not knowingly collect personal information from individuals under the age of 18. If we become aware that a minor has provided us with personal information without parental consent, we will take steps to delete such information.

10. Changes to This Privacy Policy

MWeds reserves the right to modify this Privacy Policy at any time. Any changes will be posted on this page, and the effective date will be updated accordingly. We encourage you to review this page regularly to stay informed about how we protect your personal data.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:

MWeds
Email: info@mweds.com

MWeds Recruitment Services Privacy Notice 

Version: 1.0 

Effective from:  [04/02/2026]   Last updated: [04/02/2026] 

This Privacy Notice explains how MWeds Limited (“MWeds”, “we”, “us”, “our”) collects, uses, stores and shares personal data in connection with our recruitment services and website. It also explains your rights under the General Data Protection Regulation (GDPR) and Irish data protection law. 

1. Who we are  

Controller: MWeds Limited (trading as “MWeds”) 

Registered office address: Unit 10, Sky Business Centre, 57 Clontarf Road, Dublin 3, D03 A7P0 

Contact email: recruitment@mweds.com | Phone: +353 1 582 4035  
 

2. Who this notice applies to 

  • Candidates/Jobseekers  
  • Employer Clients and client contacts 
  • Referees and other individuals whose details are provided to us during recruitment 
  • Website users 

3. How we collect personal data 

  • Directly from you (e.g., job application, complete forms, or communicate with us) 
  • From Employer Clients (e.g., interview feedback) 
  • From referees (references) 
  • From publicly available sources where lawful (e.g., professional networking sites) 
  • From service providers (e.g., background check/assessment providers) where used and lawful 

4. What personal data we collect 

The personal data we collect depends on your relationship with us. Common categories include: 

4.1 Recruitment & selection (Candidate data) 

  • Identity and contact details including name, email, phone, address, and nationality. 
  • CV/resume, employment and education history, qualifications and training 
  • Role preferences, availability, salary expectations (where provided) 
  • Interview notes and assessment outcomes 
  • Reference details and referee feedback 

4.2 Compliance and eligibility 

  • Right-to-work and immigration-related information (e.g., passport/ID copies, visa/permit status where required) 
  • Overseas police clearance or vetting information where relevant and lawful 
  • Other compliance checks required by law or by the Employer Client (where applicable) 

4.3 Employer Client data 

  • Employer Client contact details  
  • Engagement and billing information  

4.4 Website and technical data 

  • IP address, device/browser information, usage analytics and cookies. 

 
4.5 Special category data 
 
In limited cases, we may process special category personal data (such as nationality or immigration status) where this is necessary for recruitment, legal compliance, or role eligibility. Such data is processed only where lawful, with appropriate safeguards, and access is restricted to authorised personnel. 

5. How we use personal data 

  • To provide recruitment services: sourcing, screening, matching and presenting candidates to Employer Clients 
  • To communicate with candidates and Employer Clients, arrange interviews and manage recruitment processes 
  • To carry out checks required for role eligibility and legal compliance (where applicable) 
  • To maintain our internal records and improve our services 
  • To send job alerts and marketing communications where you opt in (you can opt out at any time) 
  • To protect our systems and prevent fraud or misuse 

6. Lawful bases for processing 

Depending on the context, MWeds processes personal data on the following lawful bases: 

  • Contract / pre-contractual steps – to assess candidates and provide recruitment services requested by candidates or Employer Clients 
  • Legitimate interests – to operate our recruitment business, communicate with parties, and manage recruitment processes (balanced against individuals’ rights) 
  • Legal obligations – to comply with employment, immigration, tax, and regulatory requirements 
  • Consent – for marketing communications, job alerts, and where required for specific checks 

7. Candidate fees and government fees 

MWeds does not charge Candidates/Jobseekers any recruitment or placement fees. 
All recruitment fees are paid only by Employer Clients. 

However, in cases where official government fees are required (visa fees, work permit fees, processing fees, etc.), MWeds may facilitate the payment process on behalf of Candidates or Employers. 

Government fees are official charges set by a government authority (e.g., Department of Immigration, Consulate, Embassy). These are not MWeds fees and are deemed as disbursements paid on behalf of the Client. 
 
Any personal data processed in connection with government fees is used solely for facilitating official applications and is not retained for longer than necessary. 

8. Who we share personal data with 

We share personal data only as necessary for recruitment services and business operations. Recipients may include: 

  • Employer Clients  
  • Service providers acting on our behalf  
  • Assessment or background-check providers where used and lawful 
  • Professional advisors where necessary 
  • Public authorities and regulators where required by law  

9. International data transfers 

MWeds might share your information with employers or organizations outside Europe so we can support your job application, work permit, or visa process. 

When this happens, we make sure your personal information stays safe and protected, no matter where it goes. 

If we transfer your data outside the EEA (European Economic Area), we only do this when: 

  • The country is officially recognized as safe 

Some countries already have strong data protection laws.  The EU has approved them as having an “adequate” level of protection.  If your data goes to one of these countries, it is protected to EU standards. 

Or we use EU‑approved legal agreements 

If the country does not have an EU approval, we use special contracts called Standard Contractual Clauses (SCCs). These clauses require the organization receiving your data to: 

  • Keep your information secure 
  • Use it only for the purpose of your application 
  • Protect it to the same level as required in Europe 

Further details on international data transfers and applicable safeguards can be requested by contacting us using the details in Section 15. 

10. Data retention 

We keep personal data only as long as necessary for the purposes for which it was collected and to meet legal and regulatory obligations. Typical retention approach: 

  • Candidate recruitment records: retained for 1 year from last meaningful contact  
  • Marketing data: until you withdraw consent/opt out 
  • Client billing records: retained in line with legal/tax requirements 

Retention periods may vary depending on role requirements, legal claims, or regulatory obligations. 

11. Your rights 

Subject to applicable law, you may have the right to: 

  • Access your personal data 
  • Correct inaccurate data 
  • Request deletion 
  • Restrict processing  
  • Object to processing based on legitimate interests 
  • Data portability 
  • Withdraw consent at any time where processing is based on consent 

To exercise your rights, contact info@mweds.com. We may request identification to verify your request. 

12. Security 

We implement appropriate technical and organisational measures to protect personal data against unauthorized access, loss, or misuse. However, no system can be guaranteed 100% secure. 

13. Cookies 

We use cookies and similar technologies to operate the website and understand usage. You can manage cookie preferences through your browser settings and/or any cookie banner on our Site. 

14. Updates to this notice 

We may update this Privacy Notice periodically. The latest version will be posted on our Site with an updated effective date. 

15. Contact and complaints 

If you have questions about this Privacy Notice or how we process your personal data, contact info@mweds.com. 

You also have the right to lodge a complaint with the Irish Data Protection Commission (DPC). 

Disclaimer: This notice is provided for general information and should be reviewed for your specific operations and systems. 

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